After booking Puget Sounds, use Vibo to organize your music, event details, and important moments. Dale helps with planning and logistics, while DJ Kelli prepares the music, announcements, and event-day cues. The process can work through the app and email, with meetings available when you want them.

You do not need to make every decision immediately. Start with what you know, flag the open questions, and keep the planning record current as the wedding takes shape.

Begin with your priorities

Think about the experience you want: a busy dance floor, time to talk with family, particular cultural moments, or a mix of all three. Put those priorities in your planning notes so the music and announcements support your celebration.

Couples approach music differently. Some want to choose a detailed list; others would rather give DJ Kelli a few favorites and leave room for judgment. If you want guidance, about five to ten songs you enjoy provide a useful starting point. You do not have to create a complete reception playlist.

Our wedding music planning guide explains how to organize must-play songs, do-not-play choices, and the parts of the evening that can stay flexible.

Keep your decisions together in Vibo

Complete the sections that apply to your event. Add important names, pronunciation notes, preferred announcement wording, and the music for planned moments. Identify exact recordings when the version matters.

You can link a YouTube song in Vibo. For a custom mashup or hard-to-find track, email the material to Puget Sounds or place a sharing link in your notes. Label when you want it used so there is no guesswork about its place in the celebration.

If another person will make announcements in a different language, describe the role and the planned handoffs. DJ Kelli can coordinate music, microphones, and timing with your chosen bilingual MC.

Use check-ins for the questions you actually have

Puget Sounds sends periodic planning check-ins so you know help is available. Some couples prefer to work steadily through Vibo without extra meetings. Others want to talk with Dale or DJ Kelli. Neither approach is a test of how prepared you are.

If you are planning from outside Seattle, photos and short videos can help us review the event spaces remotely. That is also the usual starting point for local couples. A venue walkthrough is an optional paid visit, and it is usually unnecessary.

For venue decisions that affect sound, see planning your wedding DJ setup around the venue.

Schedule an optional final meeting if it would help

When you want a planning meeting with DJ Kelli, the recommended time is about three to four weeks before the event. Kelli prefers a face-to-face Zoom meeting. Complete as much of Vibo as possible beforehand, then use the conversation to review the plan and resolve open questions.

The meeting is optional. If your information is complete in Vibo and you are comfortable continuing by email, you do not need to add a meeting just to follow a prescribed sequence.

Use our final wedding DJ planning checklist to review music versions, names, event spaces, and timeline cues.

Finish the planning record before event week

DJ Kelli usually locks Vibo manually on the Monday before the event weekend. Please complete the planning before that Monday, preferably earlier, so Kelli has time to prepare. The lock is not an automatic fixed seven-day deadline.

If you need more time, contact Puget Sounds. We can review the request and confirm the next step. Do not assume a locked app means you should leave an important change unmentioned.

We ask couples to share planned timeline changes within the week before the event. The most useful update identifies what changed, which moment it affects, and whether other vendors have the same information.

Understand what can change on the day

Wedding plans sometimes shift after the final meeting. DJ Kelli can generally make reasonable adjustments to music, announcements, and timing as the event unfolds, coordinating with the people involved.

An adjustment within the program is different from adding service time or expanding the setup. A later finish needs approval from Puget Sounds. Additional rooms, performances, or production requirements also need review rather than an assumption that they are covered.

For a concrete example of adapting the order of events, read what happens when a wedding timeline runs late.

Keep the roles clear

Dale supports planning and logistics. DJ Kelli handles DJ and MC work, including music, announcements, formalities, cues, transitions, and related vendor communication. Your planner and venue team continue to manage their own responsibilities.

That shared understanding helps everyone know where to bring a question. Learn more about Puget Sounds wedding DJ and MC services.